Privacy policy.

Privacy policy and consent to data use

We are pleased that you are visiting our homepage and thank you for your interest in our company. Dealing with our customers and interested parties is a matter of trust. The trust placed in us is very important to us and therefore the importance and obligation to handle your data carefully and to protect it from misuse.
So that you feel safe and comfortable when visiting our website, we take the protection of your personal data and its confidential treatment very seriously. Therefore, we act in accordance with the applicable legal regulations for the protection of personal data and data security. With these notes on data protection, we would therefore like to inform you about when we store which data and how we use it – naturally in compliance with the applicable legislation.
In particular, we follow the EU Data Protection Basic Regulation and the current Federal Data Protection Act (BDSGneu). When using the Internet, we follow the Telemedia Act (TMG) of the Federal Republic of Germany to protect your personal data. In the following we explain what information we collect during your visit to our website and how this information is used.

 

Name and address of the person responsible

The person responsible within the meaning of the DSGVO and other national data protection laws of the member states and other data protection regulations is the:

SMV Bauprojektsteuerung Ingenieurgesellschaft mbH
Wichmannstra├če 5
D-10787 Berlin
Phone: +49 (30) 25 42 21-0
Fax: +49 (30) 25 42 21-91
e-mail: smv@smv.com

Name and address of the Data Protection Officer
The data protection officer of the controller is:

Mr. Andreas Thurmann
DataSolution Thurmann GbR
Isarstr. 13
D-14974 Ludwigsfelde
Phone: +49 (0) 3378 202513
E-mail: mail@datasolution-thurmann.de

General information on data processing

1. the scope of processing of personal data
As a matter of principle, we collect and use personal data of our users only to the extent necessary to provide a functional website and our contents and services. The collection and use of personal data of our users is regularly only carried out with the consent of the user. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

2. legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. a DSGVO serves as the legal basis. When processing personal data which is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b DSGVO serves as the legal basis. This also applies to processing operations which are necessary to carry out pre-contractual measures. Insofar as processing of personal data is necessary to fulfil a legal obligation (statutory provisions), Art. 6 para. 1 lit. c DSGVO serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for the processing.

3. data erasure and storage period
The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other regulations to which the person responsible is subject. Data will also be blocked or deleted when a storage period prescribed by the above-mentioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

E-mail contact

1. description and scope of data processing
It is possible to contact us via the provided e-mail address. In this case, the user’s personal data transmitted with the e-mail will be stored.
In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

2nd legal basis for the data processing
The legal basis for the processing of the data is first of all our legitimate interest in the data processing in the context of the establishment of contact on the part of the inquirer. If the purpose of the contact is the conclusion of a contract, the additional legal basis for the processing is the processing within the framework of a business relationship or contractual relationship.

3. purpose of data processing
In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data.

4. duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. For personal data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified.
If the contact is a pre-contractual relationship (interest), the transmitted data will also be stored in our administration software and used for the execution of the contract. If there is no contractual relationship, we delete the data after one year at the end of the year.

5. possibility of objection and removal
The inquirer has the possibility to object to the processing of his personal data at any time. For this purpose we have set up the e-mail address it-support@smv.com.

We would like to point out that in the event of an objection, the conversation cannot be continued or we cannot provide offers etc. In this case, all personal data stored in the course of the contact will be deleted.

Support, advice and advertising of company contacts

1. description and scope of data processing
For the support, advice and advertising of interested parties and company contacts, we collect and use the contact person, telephone number, e-mail address and postal address in addition to the business partner or potential business partner. We also obtain the information from various sources, either through an inquiry (e-mail or telephone), but also through events, trade fairs, business cards received by our employees, etc.
In this context, the data is not passed on to third parties. The data will be used exclusively for the above-mentioned purposes.

2. legal basis for the data processing
The legal basis for processing the data is our legitimate interest in data processing. If the purpose of the contact is the conclusion of a contract, the additional legal basis for the processing is the business relationship or contractual relationship.

3. purpose of data processing
We use this contact data exclusively for our own purposes and for the needs-based design of our own sales activities or customer relationship management.

4. duration of storage
In principle, no deletion period is provided for. However, if our sales department has had no contact with the company contact within three years, the department will decide whether the contact person of the company contact will be deleted.

5. possibility of objection and removal
The company contact has the possibility to object to the processing of his personal data at any time. For this purpose we have set up the e-mail address it-support@smv.com. In this case, all personal data of the contact person that has been saved about the business partner will be deleted.

Provision of the website and creation of log files

1. description and scope of data processing
Whenever our website is called up, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:
– Information about the browser type and the version used
– The user’s operating system
– The IP address of the user
– Date and time of access
– Websites from which the user’s system accesses our website
– Web pages that are called up by the user’s system via our website
The data is also stored in the log files of our system. These data are not stored together with other personal data of the user. Personal user profiles cannot be created. The stored data is only evaluated for statistical purposes.

2 Legal basis for data processing
The legal basis for the temporary storage of the data and log files is the processing to protect our legitimate interest.

3. purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes also constitute our legitimate interest in data processing.

4. duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended.
In the case of storage of the data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case the IP addresses of the users are deleted or alienated, so that an allocation of the calling client is no longer possible.

5. possibility of objection and removal
The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

Use of cookies

1. description and scope of data processing
Cookies are small files that enable us to store specific information on your computer that is related to you, the user, while you visit one of our websites. Cookies help us to determine the frequency of use and the number of users of our website, as well as to make our services as convenient and efficient as possible for you.
We use so-called “session cookies”, which are only temporarily stored for the duration of your use of our website. The session cookies are stored on your data carrier in order to ensure certain settings and functionalities on our websites via your browser. The cookies we use are deleted after the end of the browser session, i.e. after closing your browser.
In the following we describe in more detail which cookies we use on the site.
These cookies enable us to offer the functions and contents of the site tailored to you by storing your preferences. For example, these cookies can be used to store your user data in our forum or to make a language selection. They can also be used to provide interactive information, such as viewing virtual catalogs or videos.
2. legal basis for the data processing
The legal basis for processing personal data using technically necessary cookies is our legitimate interest in data processing.
3. purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized even after a change of page. The user data collected by technically necessary cookies is not used to create user profiles.
4. duration of storage, objection and removal possibility
Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, it may not be possible to use all the functions of the website to their full extent.
A use of our offers is also possible without cookies and scripts. You can deactivate the storage of cookies and scripts in your browser, restrict it to certain websites or set your browser to notify you as soon as a cookie is sent. You can also delete cookies from your computer’s hard drive at any time.
You can install browser add-ons to block scripts. For example, NoScript for Firefox and ScriptSafe for Google Chrome are such browser add-ons. They not only block any kind of JavaScript, they also block selected trackers, Java, Flash and other plugins on websites.
If you’re concerned about third-party cookies, you can reject only those cookies and still get the cookies that make our site work properly.
This allows you to reject cookies in any of the main browsers:

Mozilla Firefox: Link

Google Chrome: Link

Internet Explorer: Link

Safari: Link

Please note, however, that in these cases you must reckon with a restricted display of the page and with a restricted user guidance.

 

Rights of the data subject

If personal data are processed by you, you are the data subject within the meaning of the DSGVO and you are entitled to the following rights in relation to the person responsible:

You have a right to information about the personal data stored about you, about the purposes of the processing, about possible transmissions to other bodies and about the duration of the storage.

If data is incorrect or no longer necessary for the purposes for which it was collected, you can demand that it be corrected, deleted or restricted. If provided for in the processing procedures, you can also inspect your data yourself and correct it if necessary.

If your particular personal situation gives you reasons against processing of your personal data, you can object to this if the processing is based on a legitimate interest. The data controller shall no longer process the personal data concerning you unless he can demonstrate compelling reasons for processing which are justified on grounds of legitimate interest outweighing your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims. If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it is linked to such direct marketing. If you object to processing for the purposes of direct marketing or profiling, the personal data concerning you will no longer be processed for those purposes.

You have the right to revoke your data protection consent at any time. Revocation of your consent shall not affect the lawfulness of the processing carried out on the basis of your consent until revocation.

If you have any questions regarding your rights and the exercise of your rights, please contact the responsible office or our data protection officer.

 

Right of appeal to a supervisory authority

As a data subject, and without prejudice to any other administrative or judicial remedy, you have the right to complain to a data protection supervisory authority, in particular in the Member State in which you are resident or in which the alleged breach occurred, if you consider that the processing of personal data relating to you is being carried out in breach of data protection.
The supervisory authority to which the complaint is made shall keep you informed of the status and outcome of your complaint, including the possibility of judicial redress.

You can find more information on the website of the Federal Commissioner for Data Protection and Freedom of Information. Follow the link.

 

Security

We use technical and organizational security measures in accordance with Art. 32 DSGVO to protect your data managed by us against accidental or deliberate manipulation, loss, destruction or access by unauthorized persons. Our security measures are continuously improved in line with technological developments. Access to this data is only possible for a few authorized persons who are obliged to special data protection and who are involved in the technical, administrative or editorial management of data.

 

Declaration of consent of the user

By using our websites and the offers contained therein, you agree that the personal data voluntarily provided by you will be stored by us and processed and used in accordance with this privacy policy.

We reserve the right to change, update or supplement this privacy policy at any time. Any revised Privacy Policy will apply only to personal data collected or modified after the revised Policy comes into effect.

Status | October 2018